By Catherine Villeneuve, The Guard –
The Defence Team is on the move! Over 9,000 members are relocating to the newly renovated National Defence Headquarters (Carling); an environment-friendly, modern, world-class facility located in the west end of Ottawa. Transforming our work environment and relocating to NDHQ (Carling) is a significant undertaking that planned properly, can go smoothly and revolutionize the workplace by encouraging a healthy work-life balance as well as promoting efficiency and collaboration. To prepare you for your own move, the transformation team has created a series of features explaining in detail how to prepare for it and thrive in your new office environment. To read previous articles in this series, please don’t hesitate to log on to the NDHQ (Carling) intranet site or explore the Guard’s NDHQ (Carling) section.
It’s here! Moving day has arrived and you’re ready to roll. Feels like the first day of school, doesn’t it? Not sure where to go for that meeting, where to find the new printer, or even where to go to clear in with CFSU(O). Don’t worry, we’ve got you covered.
First and foremost, here is the site map which you can download and carry with you. Nobody will judge you for looking like a tourist as we’ve all been there. When your office is that big, you need a map. We say “your office” because you have access to several meeting rooms, collaboration areas, kitchens and eating areas, and more. You are encouraged to explore the different buildings, connected through pathways and tunnels, and familiarize yourself with your new environment.
For an in-depth look at NDHQ (Carling), you can even take the Virtual Tour.
As for the Monday following Move Week, which will be your first day at the new office, here’s a look at what the schedule will look like:
- When you arrive for work that first Monday, all operational equipment will be functional and the expectation is that sections will be at Initial Operational Capability (IOC);
- You will be asked to check connectivity by logging on to all of your networks and test printing;
- The set-up of unit lines will continue and you will be encouraged to familiarize yourself with Special Purpose Spaces (SPS), Support Spaces (SS) and Collaborative Spaces;
- Boxes will be collapsed and collected in a central assigned space for the moving company to recover and reuse; and
- Movers and DIMEUS teams will be available to assist you following the move.
Another important point is telephony. NDHQ (Carling) uses Voice over Internet Protocol (VoIP), which is a method for taking analog audio signals, like the kind heard while talking on the phone, and turning them into digital data that can be transmitted over the Internet. VoIP phones are connected through the DWAN. New VoIP phones and phone numbers will be provided at NDHQ (Carling). Phones are not to be transferred from the old location to NDHQ (Carling). Compatible VoIP phones can be turned over to SSC/DIMEUS for reuse. Please ensure that peripherals such as telephone headsets are VoIP compatible with DIMEUS before bringing them over to NDHQ (Carling). Also, please note that the use of any wireless headsets is strictly prohibited at NDHQ (Carling). L1 organisations are responsible for procuring new wired/corded headsets for their personnel should it be operationally required.
Relocating to NDHQ (Carling) can seem daunting. To help you plan and prepare for it so it can be successful, your transformation team has also assembled tools and resources to provide you with an in-depth look at your new workplace. Please don’t hesitate to visit the website to download and consult documents such as the Tenant’s Manual, the Site Map and Parking Directive, the Client Move Package, and more. You fill also find a comprehensive Frequently Asked Questions section and a Communications Toolkit for your staff. Lastly, you can also contact the team via email for additional questions or comments. Here’s to a successful move!
This post is also available in: Français (French)